Welcome to my Weblog. This site is dedicated to my thoughts, views and understanding on anything that touches upon records management, archives management as well as information management in Malaysia. I believe in becoming a 'functional and meaningful' information professional, the term I refer to as person who can function in many ways possible for the betterment of this discipline. Interested parties, may reproduce or quote materials published with the condition that they are credited to Comments must be accompanied by names or pseudonyms. Anonymous postings and those containing profanities and obscenities will be rejected.

Friday, September 5, 2014

The nerve of Records Management

Dear all...

Our body system is interconnected with internal nervous system. It is the nerve that makes our body system works. It functions is greater to the whole body otherwise our body becomes numb and dysfunctional. The same goes to records management. According to Theodore R. Schellenberg the father and earliest theorist in records management, the function and relationship of records management is like a living organism. It is interconnected and inter related to each other.

What is the nerve of records management?

This is not totally subjective but classification and filing system is to me the nerve of records management. You can have everything on earth with regard to records management but if the filing and classification is malfunctioned, you have nothing at all! All system in records management are broken down. Records are there but in a mess, people are confused, daily operations are hampered with inefficiency of records keeping. It is there but it is nowhere. Works will be delayed, accountability and efficiency of organizational operation are jeopardized. Why?? Just because the classification and filing system is not in order.

Why it is not in order?

People take things for granted when it comes to filing and classification system. Naming conventions are not given proper and due attention. Subject classification is not properly in place. Function and subject of operations are not synchronized hence leaving huge gap in records keeping. The internal nervous system of records management is not properly operational therefore records management as a whole is not functioning. You have the records but the records could not be found, everywhere and anywhere. You know it is there but you could not find it. More time is taken to refer or to take a records or to keep a records, more manpower is needed to manage the existing records. Your records is everywhere and nowhere now. Just imagine if this thing happen in your organization. How are you going to work and make deliverable if the "nerve system" broke down.

When the nerve of the system fails to operate in utmost manner, the whole system collapse and breaks down!

Take care your filing and classification system, then the record keeping system will be fully operational efficiently and economically! 


nerve: one of the groups of fibres in your body that carry messages between your brain and the rest of your body, communicating pain, pressure, feelings of heat and cold etc