Introduction

Welcome to my Weblog. This site is dedicated to my thoughts, views and understanding on anything that touches upon records management, archives management as well as information management in Malaysia. I believe in becoming a 'functional and meaningful' information professional, the term I refer to as person who can function in many ways possible for the betterment of this discipline. Interested parties, may reproduce or quote materials published with the condition that they are credited to alwiyunus.blogspot.com Comments must be accompanied by names or pseudonyms. Anonymous postings and those containing profanities and obscenities will be rejected. http://adf.ly/8Y1UN

Monday, September 23, 2013

It is not like changing your clothes!

Assalamualaikum wrt wbt.....

Dear all....

Electronic Records Keeping System@Software (ERMS) is implemented and served to cater for the MAINTENANCE of records. It is not purchased, installed, used and implemented in organization wide operation at one time and when there is new software, we can just simply abandoned the existing one and installed the new one.....it is not like changing/throwing our clothes when we no longer need it.....

It is not that simple. We are talking about the the longevity of records over time, the continuous access of records of evident value and national heritage purposes..... we are concerned about organization top secret documents, classified records or even daily records created from online or semi online transactions. We are talking about personal records that should not be disclosed to others as well as records restricted by law and specific acts. Having one system of electronic record keeping and change it with another out of no concrete and highly justifiable reasons are detrimental to the management of authentic and reliable records that can be accessible over time. Changing the system is a prelude to leaking of critical information to others.